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Leave of Absence

Definition

If students have to be away from school for more than two months (one month or more for undergraduates) for the reasons of sickness, the military service, and other unknown matters, they must apply for a leave of absence. However, if students are required to attend other domestic or foreign universities in accordance with the university policy or due to their thesis research, they may not have to apply for a leave of absence.

Duration of Leave of Absence

Master’s Program

2 semesters, Undergraduate

Doctoral Programs

4 semesters (not including a leave of absence due to the military service)

Personal leave of absence

Students can apply for a leave of absence from the beginning of the registration period (Mid January and mid August) to the day before the mid-term exam period.

Students cannot apply for a leave of absence from the mid-term exam period to the end of the semester.

Medical leave of absence

Students apply for a medical leave from the beginning of registration period (Mid February and mid August) to the day before the mid-term exam period.

Students can apply for a medical leave from the mid-term exam period to one month before the end of a semester. (A medical certificate stating treatment or hospitalization for more than one month must be attached.)

Students can apply for a medical leave from one month before the end of a semester to the last day of a semester. (In the event that students are needed to be hospitalized for more than one month or additional treatments are necessary even after the beginning of the next semester, a medical certificate to justify their absence for 2 semesters must be attached.)

Military leave of absence

Students can apply for a military leave of absence any time during the semester. (A notification of compulsory enlistment is attached.)

Procedure

Complete the the Leave of Absence request form with your signature along with your guarantor’s (scholarship recipients must receive authorization from relevant organization) =>Obtain signatures from your academic advisor and the Head/Chairman of your Department/Division => Submit the form to relevant major office => Have the form checked by the administrative staff in charge of your Department /Division=>Submit the form to the Academic & Students Affairs Team

Required documents

  • One copy of the Leave of Absence request form
  • One copy of the Medical certificate (treatment for more than 1 month)
  • One copy of the Notification of Compulsory Enlistment

Important notes

  • Newly admitted students are restricted to take a leave of absence for their first semester.
  • If students want to continue their leave of absence without interruption, they must submit an additional leave of absence request form.
  • If student change from their personal leave of absence to military leave of absence, they must submit an additional leave of absence request form.
  • If students fail to register or fail to extend it after their leave of absence is over, they are subject to dismissal.

Reinstatement

Definition

Students whose leave of absence is expired return to school and register for the courses during the scheduled registration period (mid January or mid August) to continue their study for the next semester.

Period

Registration period for each semester (January, August)

Procedure

Complete the form with your signature along with your guarantor’s (General scholarship recipients must obtain an official seal of the organization granting the scholarship)=>Obtain signatures from your academic advisor and the Head of your Department/Division => Submit the form to the Academic Registrar’s Team

Required documents

Re enrollment form [go to form]

* Students returning to school after their military leave should attach a copy of military release certificate or a resident certificate on which the duration of their service and the date of their discharge are written,

Important notes

  • Registration and Tuition payment should be made during the registration period
  • If students fail to register after their leave of absence or fail to extend their leave of absence, they will be dismissed
  • Only the actual military service period is recognized as a military leave of absence, not the period of approved leave of absence.
  • If students are discharged from their military service earlier than the approved deadline of their leave of absence, they have to return to school the semester immediately before the semester in which the date of discharge falls.
  • If the date of discharge happens to be later than the deadline of leave of absence, the certificate of military service (signed by a commander of their military unit) should be submitted along with an additional reinstatement form.
Contact : Gwag, YongHo ( gyho@business.kaist.ac.kr )

Academic information

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